Privacy Policy

**Privacy Policy

Wildcat Composite Mountain Bike Team**

Last updated: 12/5/2025

The Wildcat Composite Mountain Bike Team (“we,” “our,” or “us”) is committed to protecting the privacy of our participants, parents, coaches, volunteers, and visitors. This Privacy Policy explains what information we collect, how we use it, and how we keep it secure.

1. Information We Collect

We may collect the following types of information:

A. Information You Provide

  • Names

  • Email addresses

  • Phone numbers

  • Emergency contact information

  • Team registration details

  • Any data entered into team forms, sign-ups, or Google Sheets managed by the team

B. Automatically Collected Information

When interacting with team tools or websites, limited technical data may be collected automatically, such as:

  • IP address

  • Browser type

  • Basic usage information

C. Information Through Team Tools

If Apps Script or Google services are used (e.g., Google Sheets, Forms, or Drive), Google may independently collect logs or metadata according to their own privacy policies.

2. How We Use the Information

We use collected information for purposes such as:

  • Managing team operations, rosters, communications, and logistics

  • Coordinating practices, races, and events

  • Tracking attendance and performance

  • Managing team equipment and volunteer tasks

  • Ensuring rider safety and emergency preparedness

  • Internal record-keeping and improvement of team tools

We do not sell or share personal information with third-party advertisers.

3. Sharing of Information

We only share information when necessary, including:

  • With coaches and authorized volunteers for team operations

  • With league or event organizers when required for race registration and compliance

  • With emergency personnel in case of an incident

  • With service providers like Google Workspace, exclusively to support our operations

  • When required by law

We do not sell or rent your information to any third parties.

4. Data Security

We take reasonable precautions to protect personal information, including:

  • Limiting access to administrative tools

  • Using password-protected systems

  • Restricting who can view or edit team spreadsheets

  • Using secure Google services for data storage

However, no system is perfectly secure, and we cannot guarantee absolute protection.

5. Use of Google Services and Apps Script

Some team processes may use Google Sheets, Google Forms, and Apps Script to automate tasks.
When you interact with these tools:

  • Only the minimum required permissions are requested

  • Your data is used solely for team-related functions

  • Google may collect or store information according to the Google Privacy Policy

  • Google User Data Collection and Usage
    When you use our internal Google Apps Script utilities (such as our Email Utils, Ride Group Management tools), our application requests access to specific Google user data:

    * **Google Sheets Data (`https://www.googleapis.com/auth/spreadsheets`):** Our application accesses, reads, and updates data strictly within the active Google Sheets spreadsheet where the tool is enabled. This data includes email addresses, status dates, and group rosters necessary to manage team communications and operations.

    * **Email Address Data:** We read email addresses provided within your spreadsheet solely to check delivery status, process unsubscribe requests, and organize rider groups.

  • Data Storage, Sharing, and Disclosure

    * **No External Data Transfers:** We do NOT transfer, store, or transmit your Google Sheets data, email addresses, or personal information to any third-party external servers or services. All data processing occurs directly within your Google Workspace environment.

    * **No Sale of Personal Data:** We do NOT sell, rent, or trade any Google user data or personal information under any circumstances.

    * **No Advertising Use:** Data accessed via Google APIs is used exclusively for functional team administrative purposes and is never used for advertising, marketing profiling, or retargeting.

  • Data Security and Access Control
    Access to our scripts is restricted to authorized team administrators and coaches. We follow strict security guidelines to ensure that your data remains securely within Google’s infrastructure.

6. Your Choices & Rights

You may request to:

  • Review the information we have about you

  • Correct or update your information

  • Request deletion of your data (unless we are required to keep it for compliance)

To do so, contact us at the email below.

7. Children’s Privacy

The team includes student athletes who may be under 18.
We only collect information necessary for participation and safety, and only with parent/guardian involvement.

We do not knowingly collect data from children without parent permission.

8. Changes to This Policy

We may update this Privacy Policy from time to time.
The “Last updated” date will always reflect the most recent revision.

9. Contact Us

If you have questions about this Privacy Policy or how your information is handled, contact:

Wildcat Composite Mountain Bike Team
Email: wildcatcompositemtb@gmail.com